Grant Claims

Once your project is approved and you have accepted the grant you will be sent a prepared claim form. A blank claim form and guidance for how to complete the form are available below to give you an idea of what we are asking for. LEADER pays out funding retrospectively - once you have made the payment you can then claim the percentage LEADER grant. This claim form should be completed electronically as well as sending a signed hard copy with original bank statements and receipted invoices.

Each claim can cover a period of maximum 3 months and should be submitted within a month of the claim period end. For example, if your project is approved on the 15th of March, your first claim period will be 15 March to 14 June and the claim should be submitted by 15 July. This is an absolute requirement but applicants may submit claims on a more frequent basis if they so wish, provided a claim is still submitted as above.

Where no expenditure has been incurred within any claim period, a nil claim form must still be submitted, with performance progress reports fully completed. Performance progress reports will be explained at the time of grant acceptance.

If you report any numbers agains your target groups and/or outputs, these should be evidenced using the Project Recording Forms (see below), unless you already use similar forms.

Any publicity in relation to your project should acknowledge LEADER funding. Logos and publicity guidance can be found below. Any copies of publicity should be submitted with your claim. Note that it is important to use the correct wording when acknowledging your grant. Full details are available in the publicity guidance. Failure to comply with the publicity requirements may result in your project being decommitted and repayment of any grant paid out.

If you have an underspend on one of your cost headings, there might be an opportunity to reallocate this to a different heading. In order to reallocate funds between cost headings, please complete the Application Change Request Form (see below) and send it to us for approval. (For example, if you have underspent on marketing due to a lower price on posters, you might want to increase the cost for travel, so that you can distribute the posters more widely.)

Failure to comply with any of the grant conditions or to complete this form fully may render the grant claim invalid and will lead to delays in payment. Up to 75% may be claimed while the project is being completed. The remaining 25% may only be claimed after completion and once all invoices have been paid.

Forms and useful documents

Logos and Publicity Requirements

Project Support

Grant Claims